This information is provided for Employers and business owners. The JobKeeper Extension payment is open to eligible employers so they can continue to pay their employees from 28 September 2020 following the completion of the original 6 month period of JobKeeper (30/03/2020 - 27/09/2020).
Pre-reading
In the first instance you should refer to the ATO website for up to date information surrounding the JobKeeper Extension
If you have not done so already, we also suggest that you read these JobKeeper Extension User Guides prior to processing any JobKeeper entries in Easy Payslip:
- JobKeeper Extension: General Information
- JobKeeper Extension Complete Processing Guide: All The Steps in Easy Payslip
Step 7: Notify ATO of any Employees who 'Finish' early
If an Employee is no longer going to receive the JobKeeper Payment from you then you will need to electronically inform the ATO that the Employee is 'Finishing'.
The notification process will occur by creating a Payslip for each Employee and including a Taxable Allowance in it, that has a specific Description of JOBKEEPER-FINISH-FN?? (where the ?? is replaced with the next relevant fortnight after they have finished).
For example, if your employee is finishing in the third JobKeeper Fortnight (FN03 being 27/04/2020 - 10/05/2020), then you would use the code JOBKEEPER-FINISH-FN04, where 04 refers to JobKeeper Fortnight after the JobKeeper Fortnight (FN03) that they finished in.
Likewise if you had an employee ceasing to receive the JobKeeper payment on 10 July 2020, then as this date is in JobKeeper Fortnight 08, you would enter the Description as JOBKEEPER-FINISH-FN09 as this is the next fortnight after FN08.
The table below indicates the Description you should use for the Manual Entry Taxable Allowance to notify the ATO:
A payslip and STP file is created with an allowance description of JOBKEEPER-FINISH-FNXX, where XX is the next JobKeeper fortnight for which the employees final jobkeeper payment is to be claimed.
This process is outlined below:
When using a Mobile Device you need to do the following:
In this example we assume the Employee ceased work with you on 30 June 2020 which is in JobKeeper Fortnight 07. This means that we need to enter the description of JOBKEEPER-FINISH-FN08 in the Taxable Allowance Manual Entry.
A) Create a Payslip with the Taxable Allowance Description as outlined below
1) Tap 'Payroll' and enter the Start, End & Payment Dates, Payment Type, select Employee(s) and tap [Process Payroll] button
2) Scroll down to tap the 'Taxable Allowance' option
3) Tap the previously entered Manual Allowance for the JobKeeper Start Notification (if you have already done this on your mobile device)
If you do not have the Manual Entry line above, that is fine, you can continue by selecting the Taxable allowances type as shown below:
and then tapping the 'Manual Entry' option from the list
4) You then need to enter the Description of 'JOBKEEPER-FINISH-FN08'
NOTE: It is extremely important that the 'Description' is entered exactly as: JOBKEEPER-FINISH-FNXX
The XX refers to the next JobKeeper fortnight after the last JobKeeper payment being claimed for that employee. If for example the final fortnight for which the JobKeeper payment is being claimed is fortnight 7, then the description should be JOBKEEPER-FINISH-FN08.
5) This will then show in the Taxable Allowances Screen. Touch the return arrow in the top left of the screen to return to the Payslip processing screen
6) You will then see that the Taxable Allowances have a Total of $0.01 from the entry made above.
You then need to tap the [Preview Payslip] button
7) This will display the Payslip, where you will see that the Taxable Allowance is included
8) You then need to tap the [Save & Send Payslip] button
B) You now need to lodge the STP file to send the 'Notification of Start Fortnight' to the ATO
1) After tapping the [Save & Send Payslip] button in the screen above, you will be directed to the following STP Screen, where you will need to touch the relevant Pay run button as shown below:
2) You then need to tap the [Process Single Touch Payroll (STP)] button
3) You then need to scroll down to the Signature Field and touch the field
4) You then need to enter your name in the Signature field and tap the [Lodge Single Touch Payroll (STP)] button
5) You will have lodged the STP file at this point.
6) The system will take you to the STP - Completed screen where the status of the file you have just lodged will be displayed initially as 'Pending ATO Response'
7) When the ATO systems have been updated this STP file will then move to 'Completed'
When using the Website you need to do the following:
In this example we assume the Employee ceased work with you on 30 June 2020 which is in JobKeeper Fortnight 07. This means that we need to enter the description of JOBKEEPER-FINISH-FN08 in the Taxable Allowance Manual Entry.
A) Create a Payslip with the Taxable Allowance Description as outlined below
1) Click 'Payroll' and enter the Start, End & Payment Dates, Payment Type, select Employee(s) and click [Process Payroll] button
2) Scroll down to click the 'Taxable Allowance' option and click the bin icon to delete the existing Manual Entry for the JobKeeper START notification (if it exists)
NOTE: If you are including other taxable allowances in this payslip that is fine, you just need to delete the JOBKEEPER-START notification entry so that it is not constantly reported in the future.
3) You can then click the [+ Add taxable allowances] button
4) Click the 'Taxable allowances type' box
5) Click the 'Manual Entry' option from the list
6) You then need to enter the Description of 'JOBKEEPER-FINISH-FN08'
NOTE: It is extremely important that the 'Description' is entered exactly as: JOBKEEPER-FINISH-FNXX
The XX refers to the next JobKeeper fortnight after the last JobKeeper payment being claimed for that employee. If for example the final fortnight for which the JobKeeper payment is being claimed is fortnight 7, then the description should be JOBKEEPER-FINISH-FN08.
7) You will then see that the Taxable Allowances have a Total of $0.01 from the entry made above. You will need to Scroll down to click the [Preview Payslip] button
8) This will display the Payslip, where you will see that the Taxable Allowance is included
9) You then need to click the [Save & Send Payslip] button
B) You now need to lodge the STP file to send this information to the ATO
1) After clicking the [Save & Send Payslip] button in the screen above, you will be directed to the following STP Screen, where you will need to click the relevant Pay run button as shown below:
2) You then need to click the [Lodge STP File with ATO] button
3) You then need to scroll down to the Signature Field and click in the field
4) You then need to enter your name in the Signature field and click the [Lodge Single Touch Payroll (STP)] button
5) You will have lodged the STP file at this point and will need to click the [Ok] button
6) The system will take you to the STP - Completed screen where the status of the file you have just lodged will be displayed initially as 'Pending ATO Response'
7) When the ATO systems have been updated this STP file will then move to 'Completed'
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