JobKeeper Extension Step 3 - Notify ATO of Included Employees – Support - Easy Payslip

This information is provided for Employers and business owners. The JobKeeper Extension payment is open to eligible employers so they can continue to pay their employees from 28 September 2020 following the completion of the original 6 month period of JobKeeper (30/03/2020 - 27/09/2020).

Pre-reading

In the first instance you should refer to the ATO website for up to date information surrounding the JobKeeper Extension

https://www.ato.gov.au/General/JobKeeper-Payment/

If you have not done so already, we also suggest that you read these JobKeeper Extension User Guides prior to processing any JobKeeper entries in Easy Payslip:

Step 3: Notify ATO of any new Employees being included for JobKeeper

Note: If you have previously notified the ATO of your employees in the Intial JobKeeper Period then you do not need to inform the ATO that they are continuing with the JobKeeper Extension, instead you can go directly to Step 4 - Notify ATO of each Employees Payment Tier.

If you do have Employees starting to receive JobKeeper after 27 September 2020, then you will need to notify the ATO by creating a Payslip for each Employee and including a Taxable Allowance in it, that has a specific Description of JOBKEEPER-START-FN?? (where the ?? is replaced with the relevant fortnight).

For example, if you were starting in the first JobKeeper fortnight, then you would use the code JOBKEEPER-START-FN14, where 14 refers to JobKeeper Fortnight 14 from (28/09/2020 - 11/10/2020).

Likewise if you had an employee starting the receive the JobKeeper payment on 1 December 2020, then as this date is in JobKeeper Fortnight 18, you would enter the Description as JOBKEEPER-START-FN18.

The table below indicates the Description you should use for the Manual Entry Taxable Allowance to notify the ATO of the Employees Start Fortnight:

This process is outlined below:

Mobile Device Website

When using a Mobile Device you need to do the following:

A) - Ensure you have 'Allowances' selected for each Employee

1) Go to the Employees Screen & tap on the Employee

2) Tap 'Payroll' and scroll down to 'Allowances'

3) Tap the 'Allowances' toggle switch to the Right so that it changes colour to Blue, then tap the [Save Payroll] button

B) - Create a Payslip with a Manual Entry Taxable Allowance with the specific Description to notify the ATO of the Employees JobKeeper Starting Fortnight

1) Tap 'Payroll' and enter the Start, End & Payment Dates, Payment Type, select Employee(s) and tap the [Process Payroll] button

NOTE: The unique combination of payroll start, end and payment dates can only be used on one payslip. So you will not be able to use the exact same dates as a previous payslip, and you won't be able to use the dates entered here, on a subsequent payslip.

Note: If you are doing a separate payslip specifically for this, you will need to zero out both the 'base hours', and the 'base hourly rate'.

2) Scroll down to tap the 'Taxable Allowance' option

3) If you not added any Taxable Allowances previously, then then this screen will appear which you just need to click on to move the next screen

4) Tap the 'Taxable allowances type' box

5) Tap the 'Manual Entry' option from the list

6) You then need to enter the Description based on the table above for the relevant JobKeeper Fortnight you are Starting to include your Employee in.

NOTE: The 'Description' must be entered exactly as: JOBKEEPER-START-FN01

The 01 refers to the first JobKeeper fortnight in which the JobKeeper payment is being claimed (30/3 - 12/04). If you are not claiming the JobKeeper payment for this first JobKeeper fortnight and starting in a subsequent fortnight, then this should be changed to reflect that, eg JOBKEEPER-START-FN02.

Any deviations from this exact description, including failure to use 2 numbers to indicate the JobKeeper pay period, may significantly delay or prevent reimbursement.

The quantity of 1 and the value of $0.01 should also be entered exactly.

When you have completed these entries correctly, then touch the [Add] button.

7) This will then show in the Taxable Allowances Screen. Touch the return arrow in the top left of the screen to return to the Payslip processing screen

8) You will then see that the Taxable Allowances have a Total of $0.01 from the entry made above.

You then need to click the [Preview Payslip] button

9) This will display the Payslip, where you will see that the Taxable Allowance is included

10) You then need to touch the [Save & Send Payslip] button

C) - You now need to lodge the STP file to send the 'Notification of Start Fortnight' to the ATO

1) After tapping the [Save & Send Payslip] button in the screen above, you will be directed to the following STP Screen, where you will need to touch the relevant Pay run button as shown below:

2) You then need to tap the [Process Single Touch Payroll (STP)] button

3) You then need to scroll down to the Signature Field and tap the field

4) You then need to enter your name in the Signature field and tap the [Lodge Single Touch Payroll (STP)] button

5) You will have lodged the STP file at this point.

6) The system will take you to the STP - Completed screen where the status of the file you have just lodged will be displayed initially as 'Pending ATO Response'

7) When the ATO systems have been updated this STP file will then move to 'Completed'

When using the Website you need to do the following:

A) - Ensure you have 'Allowances' selected for each Employee

1) Go to the Employees Screen & click the Employee

2) Scroll down to 'Payroll' and go to 'Allowances'

3) Move the 'Allowances' toggle switch to the Right so that it changes colour to Blue, then click the [Save Payroll] button

B) - Create a Payslip with a Manual Entry Taxable Allowance with the specific Description to notify the ATO of the Employees JobKeeper Starting Fortnight

1) Click 'Payroll' and enter the Start, End & Payment Dates, Payment Type, select Employee(s) and click [Process Payroll] button

Note: If you are doing a separate payslip specifically for this, you will need to zero out both the 'base hours', and the 'base hourly rate'.

2) Scroll down to click the 'Taxable Allowance' option and click the [+ Add taxable allowances] button

3) Click the 'Taxable allowances type' box

4) Select the 'Manual Entry' option from the list

5) You then need to enter the Description based on the table above for the relevant JobKeeper Fortnight you are Starting to include your Employee in.

NOTE: The 'Description' must be entered exactly as: JOBKEEPER-START-FN01

Any deviations from this exact description, including failure to use 2 numbers to indicate the JobKeeper pay period, may significantly delay or prevent reimbursement.

The quantity of 1 and the value of $0.01 should also be entered exactly.

When you have completed these entries correctly, click the [Save] button.

6) You will then see that the Taxable Allowances have a Total of $0.01 from the entry made above. You will need to Scroll down to click the [Preview Payslip] button

7) This will display the Payslip, where you will see that the Taxable Allowance is included

8) You then need to click the [Save & Send Payslip] button

C) - You now need to lodge the STP file to send the 'Notification of Start Fortnight' to the ATO

1) After selecting the [Save & Send Payslip] button in the screen above, you will be directed to the following STP Screen, where you will need to click the relevant Pay run button as shown below:

2) You then need to click the [Lodge STP File with ATO] button

3) You then need to scroll down to the Signature Field and click in the field

4) You then need to enter your name in the Signature field and click the [Lodge Single Touch Payroll (STP)] button

5) You will have lodged the STP file at this point and will need to click the [Ok] button

6) The system will take you to the STP - Completed screen where the status of the file you have just lodged will be displayed initially as 'Pending ATO Response'

7) When the ATO systems have been updated this STP file will then move to 'Completed'

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