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When looking at the list of STP files in online services for business owners/agents, update events do not show any amounts, only zero. An update event is sent for any correction that is done when the same payment date used as for the original payslip, and also for final year end STP files.
This is because the view from the business owners/agents portal is not showing the employee totals, but instead shows the employer totals (that populate the W1 and W2 BAS prefill). And the way the ATO has designed STP, when a correction is made, it does not correct the W1 and W2 totals. This is why you are able to manually overwrite W1/W2 when filling in a BAS/IAS, and the ATO have confirmed to us that the source of truth should always be the payroll software. You should not be using the portal STP list to reconcile, instead you should run a payroll activity summary report or BAS report in Easy Business App to confirm the correct W1/W2 figures.
However its important to understand that when these update events are sent, it DOES update the EMPLOYEE totals in their income statements. That is, the correct year to date totals for the employees are updated whenever these update events are sent, but you won't see them in the portal list of STP files. You will however see these updated employee YTD values in the employee income statements.
To run a report to see the correct W1 and W2 figures:
- Go to Reports
- Press either ‘Payroll Activity Summary’ or ‘Payroll Activity Detail’
- Select your required dates & employees & press ‘Run Report’
These are the report figures that should be used to edit the pre-filled BAS if STP corrections have been made through the period.